Shared storage
Files may be the right form for documents and drafts. Reservations and states requiring approval often need a structured database or an existing core system.
Your data
The boundary follows the task.
Which data may which agent process, and for what purpose? Make that decision at the start of the design.
Make the data boundary visible
Where is this task processed?
01Your storageData, rules and sources
→02Local modelSelected content stays local
→03Your boardResult and decision
A suitable model processes the approved scope on your own infrastructure. Hardware, updates, backups and operating responsibility remain part of the task. Other connections, such as support or backup services, need separate review.
Purposeful context
An agent receives the permitted sources for a specific instruction. The entire company record is not automatically passed to every model.
Portability and control
Data export, traceable rules and contractually agreed access make change possible. Test that it works with the data and functions you actually need.
A concrete operating choice
Local has responsibilities too.
A local model can avoid external processing of selected content. Hardware, electricity, backups and maintenance become your operating tasks. Representative tests show whether the quality is sufficient.
An external service can be appropriate when the data, contract and configuration allow it. A mixed approach can route different tasks differently. Every additional boundary also creates testing and operating work.
Fewer systems are not automatically safer. A compromised central identity may reach more than an earlier single-purpose login. Permissions, failure, recovery and permitted data flows need to be considered together.
Your first step
Say yes
to less.
Less unnecessary software. More room for your work. Let’s find the useful first step.