Stock needs reconciling
The figure in the system and the goods on the shelf can drift apart through posting times, returns or recording errors. Continuous or targeted reconciliation shows the difference earlier than the annual count.
Practice / Your industry
Trade and wholesale
Trade usually runs several specialised systems. APIs and a layer in between can join them. A dependable shared state still needs clear keys, monitored failure routes and continuous upkeep.
The working day
The terms
come from you.
Wholesale, specialist retail, online retail, spare parts. Businesses where goods come in and go out, and where the margin comes out of figures that usually sit in specialised systems with different dates on them.
JobOrder
CustomerBuyer
LineItem
AppointmentDelivery date
DocumentDelivery note
An example mapping. Your business defines its own terminology.
Where effort accumulates
A useful start
has a reason.
These situations help you recognise the work. We use your actual processes to find which apply to your business.
Margin needs current sources
Buying price, selling price and discounts granted are not always available as of the same date. A dependable margin per item needs defined sources and updates you can follow.
Shop, till and books have to agree
APIs or a layer in between can exchange data. The shared state only becomes reliable with unambiguous item and document keys, error handling and monitoring. Every additional flow of data also has to be bounded safely and in line with data protection.
Supplier invoices go unchecked
Between the quantity ordered, delivered and invoiced there are differences. Finding them costs more time than they are usually worth, one by one.
A possible overview
Turnover is running. On two items the margin no longer holds.
2items below the target marginthe buying price has gone up
2supplier invoices with a differencequeries are written
14items below the reorder pointan order proposal is ready
An illustration with fictional figures. Sources and responsibilities belong in the individual implementation.
06 · The night before
While the warehouse was shut.
The picture of the business above is not a snapshot. It is the result of a repeatable reconciliation across the sources approved for it.
- 05:32 Agent · purchasing Seven supplier invoices checked against order and delivery note. On two of them the quantity differs.
- 05:49 Agent · purchasing Queries written to both suppliers. The drafts are ready, nothing is sent.
- 06:05 Agent · analysis Buying prices of 214 items compared with the selling prices on file.
- 06:11 Agent · analysis Two items are below the target margin. On both the buying price went up and the selling price did not.
- 06:26 Agent · stock Fourteen items below the reorder point. Order proposal built, quantities from the last eight weeks of use.
- 06:34 Agent · checks The till close and the books agree. The closed month stays locked.
- 08:12 Human · you You come in and read one sentence: turnover is running, on two items the margin no longer holds.
Comparing 214 items is no achievement. Doing it every day and only speaking up when something stands out is.
Interaktive Veranschaulichung. Vorgänge, Zeiten und Zahlen sind fiktiv.
07 · A trading day to play through
Which difference needs a decision today?
In trade, clarity comes out of the reconciliation: order, goods received, invoice, stock and selling price. Four cases show where NoMoreTools stops and puts something in front of you.
From the signal to the decision
- What the agent does
- Pick a starting position on the left.
- The fixed rule
- The rule that applies appears once you choose.
- The visible result
- The visible result appears once you choose.
No starting position chosen yet.
The order of work
Which work
helps first.
Business guidance for a first scope, rather than a blanket instruction to rebuild an entire industry.
What can wait
Hours and work done
Written down where the work happens.
Scheduling and capacity
What is coming up, and who is where.
Include the failure cases
A full inventory system is not always the answer
Whether to build new or replace depends on scope, integrations and ongoing upkeep. Often a clearly bounded check of order, delivery note and invoice, with the margin per item, carries the first step.
Prices are sensitive commercial data
For buying terms, cloud and connecting-layer data flows need bounded access, the right contracts and a security and data protection review. Depending on how much protection is needed, local operation can be the more suitable build.
Your first stage
Start where
the work improves.
For Trade and wholesale, we choose a bounded first outcome with your team. Existing specialist systems can stay where they fulfil necessary requirements. We compare time relief, payments that can end and the cost of the new way of working.
The workshop gives you priorities and a roadmap. You can continue internally or with support from Markus Kirchmair. The choice of model and agent follows the task, with data and rules retained outside an individual chat.
Explore the workshop →Ready for the next change
Keep the work simple.
The first view should show the next relevant decision. Reasoning and sources remain accessible. We leave out unnecessary features and make actual progress visible.
When a rule changes, agents can help investigate the impact, prepare the adjustment and update tests and documentation. A qualified person assesses the result and its adoption.
Try a change →Your first step
Say yes
to less.
Less unnecessary software. More room for your work. Let’s find the useful first step.